Information to Grant Recipients
SLS sends a notification email to all applicants who have been awarded a grant or research funding.
NB! If you have been granted funding by the Swedish Cultural Foundation in Finland, kindly refer to kulturfonden.fi.
First, requisition the grant or funding electronically. Then print out the requisition form, sign it and send it either as a scanned document by email to firstname.lastname@example.org or by ordinary mail to SLS. Please requisition the grant/research funding in good time, preferably at least three weeks before your preferred date of payment. Grants are paid out in one or at most two instalments.
Doctoral students and scholars who requested a workroom at a university in their application and have therefore been awarded extra funding can requisition the grant including the extra funding after the scholar has entered an agreement with the university about the workroom and the signed agreement has been submitted to SLS.
Doctoral students who have not appended to their application an official certificate of admission to doctoral studies must submit such a certificate within two months after the award decision was taken. It is not possible to requisition the grant before the certificate has been submitted. The certificate must be scanned and sent by email to email@example.com.
A party who has been awarded and received a grant from SLS undertakes to
a) utilise the funds for the purpose specified in the application
b) account for the use of the funds (for more details see below)
c) provide information about the funding source in all publications, on websites, at seminars and in any other materials published within the project, and use SLS and the fund’s logos, which can be downloaded from the SLS website
d) take out a pension and accident insurance policy with the Farmers’ Social Insurance Institution (Mela) (if the grant is a work-related grant lasting for at least four months per year).
You must submit electronically a summary report describing how the grant or research funding has been used within 14 months of having received the grant. Those who fail to submit a summary report within the specified period may miss out on future grants and research funding.
Grants and research funding are reserved for the recipient for one year from the time that the applicant received confirmation of the grant/research funding awarded. At the end of the first year, the recipient can apply for a further deferment of no more than one year.
The time period for utilising a grant may be extended because of military service, maternity/paternity leave, care leave, protracted illness, or for other valid reasons.
A request for extension of the time period is submitted to the SLS Research Administrator.
The recipient of a grant is required to notify SLS if she/he is not going to utilise the grant or only part thereof. SLS determines whether any repayment is required.
The grants are tax-free up to the limit determined by the tax authorities. If the recipient’s total amount of grant for the fiscal year exceeds the maximum tax-free limit, the recipient will be taxed for the amount that exceeds this limit. Grants and research funding are to be specified in the recipient’s income tax return. SLS notifies the tax authorities about all grants and research funding awarded.
Pursuant to the Lag om arbetspensions- och olycksfallsförsäkringsskydd för stipendiater (a Finnish Act requiring pension and accident insurance for grant holders) which came into force on 1 January 2009, recipients of grants must take out a pension and accident insurance policy with the Farmers’ Social Insurance Institution (Mela). This insurance is compulsory and applies to residents of Finland. The premium to be paid is approximately 14 per cent of the total grant awarded. SLS informs Mela of the grants and research funding it has awarded but recipients must take out the insurance policy themselves.
The names of those awarded prizes, grants and research funding are made public immediately after SLS has made its decision. The names of recipients are also published on the SLS website (in Swedish).
Grants awarded from the Holger Frykenstedt Fund are also published on the Academy of Finland website.